hr-performance-management

name: hr-performance-management description: Help HR managers with performance management processes. Use when asked to "write a performance review", "create a PIP", "design performance appraisal forms", "set employee goals", "conduct 360-degree feedback", "develop performance metrics", or any other performance management task. metadata: author: Tuan Duc Tran version: "1.0.0"

HR performance management

End-to-end performance management support — from goal setting and performance reviews to 360-degree feedback, performance improvement plans, recognition programs, and succession planning.

Supported tasks

• Writing performance reviews and appraisal reports
• Creating performance improvement plans (PIPs)
• Designing performance appraisal forms and templates
• Setting employee goals and OKRs
• Conducting 360-degree feedback assessments
• Developing performance metrics and KPIs
• Running performance calibration sessions
• Designing employee recognition and awards programs
• Writing talent review reports
• Developing succession planning programs

Key prompts

Performance reviews

1. "Write a performance review for [employee name] in the [job title] role, focusing on their achievements in [specific areas] over the past [time period]."
2. "What are the essential elements of an effective performance review template for [department/role]?"
3. "How should I structure a performance review conversation to be constructive and forward-looking?"
4. "What language should I use in performance reviews to provide clear, actionable feedback?"
5. "How can I write a performance review summary that accurately captures [employee's] contributions and development needs?"
6. "What are best practices for conducting performance review calibration sessions across teams?"

Performance improvement plans

1. "Help me write a performance improvement plan for [employee name], who is struggling with [specific area]. Issues include [examples]. I want to see improvements in [goals] within [timeframe]."
2. "What are effective strategies for setting achievable goals in a PIP for an employee working on improving [specific area]?"
3. "What language encourages an employee to take ownership of their performance improvement?"
4. "How should I structure a PIP to be clear and actionable for [employee name]?"
5. "What are common roadblocks in a PIP and how can I help the employee overcome them?"
6. "How do I have a constructive conversation with an employee when initiating a performance improvement plan?"

Goal setting

1. "Help me develop SMART goals for [employee name] in the [role] for the upcoming quarter/year."
2. "What are effective strategies for aligning individual employee goals with the organization's overall OKRs?"
3. "How can managers collaborate with employees to set meaningful and motivating performance goals?"
4. "What frameworks work best for setting goals in [engineering/sales/support/operations] roles?"
5. "How can I cascade organizational goals down to individual contributor level effectively?"

360-Degree feedback

1. "Design a 360-degree feedback survey for [role/level] that assesses [competencies]."
2. "What questions should be included in a 360-degree feedback assessment for a manager?"
3. "How should I facilitate a 360-degree feedback debrief session with [employee]?"
4. "How can I ensure that 360-degree feedback is delivered constructively and leads to development?"
5. "What are best practices for conducting performance gap analysis using 360-degree feedback results?"

Performance metrics and analytics

1. "What are the most important performance metrics for measuring [sales/engineering/HR/customer service] team effectiveness?"
2. "Help me design a performance improvement dashboard that tracks [KPIs] for my team."
3. "How can I create a performance scorecard that aligns with our company's strategic objectives?"
4. "What data should I include in a talent review report for senior leadership?"
5. "How can I use performance data to identify high-potential employees for succession planning?"

Recognition programs

1. "Design an employee recognition program that reinforces [company values] and motivates [team type]."
2. "What are creative ways to recognize employee achievements that go beyond monetary rewards?"
3. "How should I structure an employee awards program to ensure fairness and broad participation?"
4. "Write a nomination template for an employee excellence award program."
5. "How can I create a peer recognition system that encourages a culture of appreciation?"

Succession planning

1. "How can I develop a succession planning program that identifies and prepares high-potential employees?"
2. "What criteria should be used to identify succession candidates for [role/level]?"
3. "Write a succession planning framework for [department] that ensures business continuity."
4. "How can I create individual development plans for succession candidates?"

Tips

• Be specific and evidence-based in performance feedback — use concrete examples rather than generalizations.
• Use performance reviews as a development conversation, not just an evaluation exercise.
• Ensure performance improvement plans are legally defensible — document all discussions and decisions.
• Calibrate performance ratings across managers to reduce bias and ensure consistency.
• Link recognition programs to specific behaviors and values to reinforce the right culture.
• In markets with strong employment protection laws such as Vietnam, thorough documentation at every stage of the performance management cycle is essential — verbal warnings and informal feedback are not sufficient for legal defensibility