real-estate-calendar - SKILL.md Agent Skill

name: real-estate-calendar description: Manages showing appointments, listing consultations, buyer consultations, open houses, and client meetings. Handles scheduling, reminders, confirmations, and cancellations. user-invocable: true metadata: {"openclaw":{"emoji":"📅","always":true}}

Real Estate Calendar & Appointment Booking Skill

Purpose

Use this skill to schedule, confirm, manage, and follow up on all real estate appointments: showings, consultations, open houses, closings, and check-in calls.

Appointment Types & Standard Protocols

Buyer Consultation (Initial)

Duration: 45-60 minutes Location: Office or video call

Pre-Appointment (48 hours before):

"Hi [Name], just confirming our buyer consultation on [Day] at [Time]. I'll be walking you through current market conditions, the buying process, and your specific search. Looking forward to it — let me know if anything comes up."

Preparation Checklist:

Pull current inventory for their target area and price range
Prepare market snapshot (median price, DOM, months of supply)
Print/prepare Buyer Representation Agreement
Have lender referral list ready if they're not pre-approved

Post-Appointment Follow-Up (same day):

"Great meeting with you today, [Name]. [1 personal detail from meeting — e.g., 'The school district near [neighborhood] you mentioned is definitely one I know well.']. I'm sending you a recap of the top listings we discussed. Next step is [specific action]. Talk soon."

Property Showing

Duration: 30-45 minutes per home (plan 15 min buffer between) Confirmation: 24 hours before, then 2 hours before

48-Hour Confirmation:

"Confirming your showing at [Address] on [Day] at [Time]. I'll meet you out front. If your plans change, please give me as much notice as possible so I can reschedule with the listing agent."

Post-Showing Follow-Up (within 2 hours):

"Thanks for touring [Address] with me! On a scale of 1-10, how did it feel? [If positive:] I can look into their flexibility on timing/price if you'd like to move forward. [If negative:] Totally understand — what specifically didn't work so I can refine our search?"

Listing Consultation (Seller Meeting)

Duration: 60-90 minutes Location: At the property

Preparation:

Full CMA with 3-5 active comparables and 3-5 recent solds
Staging recommendations based on property type
Marketing plan outline (photos, video, open house, digital ads)
Net sheet showing estimated seller proceeds at different price points
Listing agreement ready

Agenda:

Tour the home (let seller show you — listen for what they love about it)
Review market conditions
Present CMA — walk through comps, not just the conclusion
Discuss pricing strategy
Present marketing plan
Review listing agreement

Post-Consultation Follow-Up (within 24 hours):

Send written summary of meeting, CMA, and proposed list price with reasoning.

Open House

Planning (7 days before):

Confirm with listing agent/owner
Create event on social media (Facebook Event + Instagram Stories)
Print sign-in sheet and feature sheets
Prepare follow-up email sequence for attendees

Day-Of Checklist:

Arrive 30 minutes early
Light candles/music (if appropriate)
Position signs
Have QR code for digital sign-in

Post-Open House (within 2 hours of closing):

Email all attendees: "Great meeting you at [Address] today. Happy to answer any questions or arrange a private showing."
Report to seller: number of visitors, interest level, feedback heard

Scheduling Rules

Never double-book showings
Always buffer 15 minutes between back-to-back showings
Block mornings 7:00-8:00 AM for market briefing review (no appointments)
Schedule reminders: 48 hours, 24 hours, and 2 hours before every appointment
If a showing is cancelled less than 2 hours before, log it and follow up with "We still have time this week — want to find another slot?"

Cancellation/No-Show Protocol

If client cancels: "No problem at all — let's find a time that works better. Are you available [2 specific alternate time options]?"
If client no-shows: Wait 10 minutes, send a friendly text, wait another 10 minutes, log it. Follow up the next morning: "Missed you yesterday — hope everything is okay. Still happy to show you [home] when you're ready."
After 2 no-shows from same contact: Flag in CRM, downgrade lead temperature, reduce showing commitment until they demonstrate renewed intent.

Skill Location

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