By name: payroll-and-expenses description: Apollo.io payroll cycles, expense reimbursement, and financial processes by country
Payroll and Expenses
Payroll Cycles
| Country | Frequency | Payday | System |
|---|---|---|---|
| United States | Semi-monthly | [FILL: 15th and last day?] | [FILL: ADP/Gusto/Rippling] |
| Poland | Monthly | [FILL: day] | [FILL] |
| Mexico | Bi-weekly | [FILL] | [FILL: CFDI requirements] |
| [FILL: other countries] |
Getting Paid
- New hires: First paycheck may be delayed by [FILL: X days] based on start date
- Direct deposit: Set up in [FILL: HRIS tool] by [FILL: deadline]
- Pay stubs: Available in [FILL: HRIS tool/payroll portal]
- Tax documents (W-2, etc.): Available in [FILL: portal] by [FILL: date]
Expenses
What's reimbursable
- Business travel (flights, hotel, ground transport)
- Client entertainment (within policy limits: [FILL: $X/person])
- Home office equipment (within annual stipend: [FILL: $X])
- Learning and development (within annual stipend: [FILL: $X])
- Team meals and events (manager pre-approval required over [FILL: $X])
What's not reimbursable
- Alcohol (unless pre-approved client entertainment)
- Personal travel extensions
- [FILL: other exclusions]
How to submit expenses
- [FILL: tool name — Expensify / Brex / Concur]
- Upload receipts within [FILL: 30 days] of purchase
- Categorize correctly — see category guide in [FILL: link]
- Manager approves
- Finance processes within [FILL: X days of approval]
Corporate card
- [FILL: who gets one, how to request, limits]
- Card platform: [FILL: Brex / Amex / other]
- Contact #finance for questions
Contacts
- Payroll issues: [FILL: payroll@apollo.io or Slack #finance]
- Expense questions: #finance