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Formal Quality Management System (QMS) with three-phase inspection checklists (pre-installation, installation, post-installation) organized by CSI division and trade. Provides specification compliance verification, Inspection and Test Plans (ITP), corrective action tracking, and quality metrics reporting. Integrates with inspection-tracker, sub-performance, and daily reports. Triggers: "quality checklist", "QMS", "pre-install checklist", "three-phase inspection", "quality verification", "ITP", "inspection test plan", "quality control", "quality assurance", "QA/QC", "pre-install", "post-install", "quality report", "first-time quality", "rework tracking".

mgoodman60 By mgoodman60 schedule Updated 2/25/2026

name: quality-management description: > Formal Quality Management System (QMS) with three-phase inspection checklists (pre-installation, installation, post-installation) organized by CSI division and trade. Provides specification compliance verification, Inspection and Test Plans (ITP), corrective action tracking, and quality metrics reporting. Integrates with inspection-tracker, sub-performance, and daily reports. Triggers: "quality checklist", "QMS", "pre-install checklist", "three-phase inspection", "quality verification", "ITP", "inspection test plan", "quality control", "quality assurance", "QA/QC", "pre-install", "post-install", "quality report", "first-time quality", "rework tracking". version: 1.0.0

Quality Management System (QMS)

Overview

The Quality Management System is a formal, three-phase construction quality framework organized by CSI division and trade. It ensures specification compliance, minimizes rework costs, and creates comprehensive, auditable quality records for every phase of construction.

Primary Purpose: Convert design intent and specifications into built reality with zero defects and full documentation.

Scope: Applies to all trades and materials from foundation through final punch-list closeout.

Key Outcomes:

  • Reduction in rework cost (target: <2% of contract value)
  • First-Pass Inspection Rate (FPIR) above 90%
  • Zero code violations at final inspection
  • Complete digital quality trail for O&M handoff

QMS Philosophy: Three Pillars

1. Prevention (Pre-Installation)

Quality built in from the beginning. Before any work starts:

  • Verify all materials meet specification
  • Confirm crews understand acceptance criteria
  • Complete prep work to documented standards
  • Ensure MEP coordination is resolved
  • Review and approve all submittals
  • Identify and resolve clashes before installation

Prevention Cost: Investment in planning, verification, and coordination = lowest cost to quality.

2. Conformance (Installation Monitoring)

Real-time quality control during construction:

  • Daily observation by field leadership and trade foremen
  • In-progress measurements and testing
  • Immediate corrective action when non-conformance detected
  • Photo documentation of critical phases
  • Hold points verified before proceeding
  • Test data recorded and trended

Conformance Cost: Active supervision and testing = moderate cost, prevents rework.

3. Documentation (Post-Installation)

Permanent quality record:

  • Final inspection checklists signed and filed
  • Test reports and material certs retained
  • Deficiencies resolved and verified
  • As-built data verified
  • Warranty and startup documentation complete
  • O&M team trained on quality standards

Documentation Cost: Low (mostly administrative), enables warranty support and operations.


Three-Phase Inspection Structure by Trade

Each major trade follows a standardized three-phase inspection protocol: Pre-Installation (setup), Installation (monitoring), and Post-Installation (verification).

CONCRETE (CSI 03 30 00)

Phase 1: Pre-Installation Inspection

Item Acceptance Criteria Method Spec Ref
Formwork alignment ±1/4" plumb/level (ACI 117) Laser level / sight 03 30 00
Formwork bracing Adequate for loads, no deflection Visual / load calc review 03 30 00
Rebar spacing Within ±1/4" of dimensions Measurement / template 03 20 00
Rebar cover Min cover per plans verified Measurement at corners 03 20 00
Embedments Location within 1" of plan Measurement / photo 03 20 00
Mix design approval Wells Concrete formula approved Documentation review 03 30 00
Weather check Min 40F rising, no rain forecast Weather forecast / thermometer 03 30 00
Concrete source Mill cert on file, slump range known Documentation review 03 30 00
Reinforcing placement Clear of formwork, secured Visual / photo 03 20 00
Curing compound staged Material on site, application plan ready Visual 03 30 00

Phase 2: Installation Checklist

Item Acceptance Criteria Method Frequency
Slump test Within ±1" of target (typically 4-5") Slump cone per ASTM C143 Each truck
Air content 4-6% per mix design ±1% Pressure meter per ASTM C173 Each truck
Temperature Above 40F, below 90F Thermometer in truck Each truck
Vibration pattern No segregation, full consolidation Visual observation Continuous
Surface leveling No excessive settlement before set Straightedge / laser After placement
Curing initiation Misting started or compound applied Visual Immediately
Test cylinder casting 1 set per 50 CY (2 cylinders at 7d, 1 at 28d) Per ASTM C31 Each 50 CY
Honeycombing check None visible, minor voids <0.5" Visual inspection Continuous
Formwork removal timing No removal until strength verified Test cylinder break schedule Per ACI
Cure duration Min 7 days moist cure (or as calculated) Project calendar Monitored

Phase 3: Post-Installation Verification

Item Acceptance Criteria Method Spec Ref
Curing duration verified 7-day cure complete per ACI 308 Documentation / calendar 03 30 00
Surface finish No honeycombing, texture per plans Visual / photo 03 30 00
Tolerances verified Flatness/levelness per ACI 117 Straightedge / laser transit 03 30 00
Embedded items All penetrations sealed, sleeves verified Visual / checklist 03 20 00
Test results 28-day cylinder strength ≥ spec (4000 PSI) Break report review 03 30 00
Rebar exposure None visible, no rust staining Visual 03 20 00
Final acceptance Superintendent and GC approval Signature on checklist

STRUCTURAL STEEL / PEMB (CSI 05)

Phase 1: Pre-Installation

Item Acceptance Criteria Method Spec Ref
Anchor bolt survey All bolts within 1/2" of template Transit survey by surveyor 05 12 00
Material certs Mill test reports for all structural steel Review MMIS / certs 05 12 00
Connection detail approval All details reviewed by architect Document review 05 12 00
Lift plan approval Lift plan stamped by PE, reviewed Plan review Safety
Bolt type / grade verification F1554 Gr36 (anchor), A325/A490 (connections) Cert review / tagging 05 12 00
Hoist equipment staged Crane tested, certified, on site Visual / cert review Safety
Weather clearance Wind forecast <25 mph, no rain Weather service Safety
Site access verified Staging area clear, access established Visual Safety
Personnel training Ironworkers and hoistmen briefed Sign-in sheet Safety

Phase 2: Installation

Item Acceptance Criteria Method Frequency
Bolt torque Wrench value per F1554 spec chart Calibrated torque wrench Each bolt
Connection alignment ±1/4" plumb/level, within tolerance Transit / laser level Per frame
Bolt snugness Hand-tight on all bolts before tension Visual / torque check Staged
Weld quality (if SJI deck) Per AISC D1.1 / AWS D1.3 Visual / UT if required Per weld
Member plumbness Columns within 1:500 Transit/laser Per frame
Connection tightness No movement when tapped Tap test / torque check Per connection
Paint curing No interference with bolting Visual If wet paint
Bracing sequence Erected per lift plan sequence Observation Progressive

Phase 3: Post-Installation

Item Acceptance Criteria Method Spec Ref
Final bolt inspection All bolts tight, thread visible Torque spot check (10%) 05 12 00
Plumbness verification ±1/4" overall building plumb Transit survey 05 12 00
Paint touch-up All connections and damaged areas Visual inspection 05 12 00
Fireproofing applied (if req'd) Full coverage per spray plan Visual / thickness probe Division 07
Hardware attachment All trim, wind bracing secured Visual checklist 05 12 00
Final acceptance SE sign-off on structural completion Plan review / letter 05 12 00

CFS FRAMING & GYPSUM BOARD (CSI 09)

Phase 1: Pre-Installation

Item Acceptance Criteria Method Spec Ref
Stud spacing layout 16" OC verified per plans Measurement / marking 09 22 00
Stud grade / gauge 20-gauge minimum, 3-5/8" or 6" Mill cert / label review 09 22 00
Board type verification Type X fire-rated in required areas Review purchase orders 09 29 00
Backing/blocking installed All locations ready for MEP Visual checklist 09 22 00
MEP rough-in clearance All MEP complete or approved to proceed Punch-out walk Division 21-28
Weather protection No exposed board, site enclosed Visual 09 29 00
Material staging Board stored flat, elevated off deck Visual 09 29 00
Moisture meter on hand Baseline moisture readings documented Meter calibration check 09 29 00

Phase 2: Installation

Item Acceptance Criteria Method Frequency
Fastener spacing Screws 16" OC walls / 12" OC ceilings Measurement / visual Per 500 SF
Joint tape placement Centered, wrinkle-free Visual Per 1000 SF
Joint compound application Smooth feather, consistent thickness Visual / straightedge Per joint
Corner bead Straight, no lips, fastened every 12" Straightedge check Per 500 SF
Fire-stopping installed Caulk at all penetrations, per detail Visual checklist Continuous
Control joints Installed per spec (typically 30' max) Measurement Per wall
Drying time observed Minimum 24 hr between coats Time log / observation Between coats
Moisture monitoring Readings <12% during application Moisture meter Daily
Sanding schedule Smooth finish, dust collected Observation Per coat

Phase 3: Post-Installation

Item Acceptance Criteria Method Spec Ref
Finish level L3 or L4 (project spec requirement) Rake light / photo 09 29 00
Fire rating cert Documentation for fire-rated areas Certificate file review Division 07
Corner bead straight Minimal lippage, no shadows Rake light / visual 09 29 00
Surface smoothness No ridges, uniform reflectance Rake light 09 29 00
Penetration sealing All outlets, pipes, ducts sealed Visual Division 07
Final touch-up All dings/gouges repaired Paint coverage verification 09 29 00
Acceptance GC and drywall sub sign-off Checklist signature

ROOFING & BUILDING ENVELOPE (CSI 07)

Phase 1: Pre-Installation

Item Acceptance Criteria Method Spec Ref
Substrate condition Clean, dry, structurally sound Visual / moisture test 07 15 00
Moisture test Calcium chloride <3 lbs/1000 SF ASTM F1869 test 07 15 00
Insulation installed Per plan, joints staggered, no compression Visual inspection 07 21 00
Flashing substrate prep Substrate clean, primer ready Visual 07 65 00
Weather window 3-day clear forecast, min 40F Weather service 07 31 00
Manufacturer rep on hand Inspection/warranty witness available Sign-in 07 31 00
Membrane rolls staged At room temp (>50F), labeled correctly Visual staging check 07 31 00
SWPPP protection Erosion control in place Visual

Phase 2: Installation

Item Acceptance Criteria Method Frequency
Membrane seam integrity Seams sealed per mfr (hot mop / adhesive) Visual / peel test Per 500 SF
Flashing detail adherence Detail drawings followed exactly Visual / photo Per detail
Expansion joint treatment Flashing detail per drawing Visual Per joint
Fastener pattern Pattern per mfr specification Measurement Per 1000 SF
Roof slope verification Slope to drains per plan (1:12 typical) Level check / observation Continuous
Pipe boot installation Sealed, no gaps, proper clearance Visual Per penetration
HVAC curb sealing Flashing sealed, no voids Visual / photo Per curb
Weather protection No rain on exposed membrane Weather monitoring Continuous

Phase 3: Post-Installation

Item Acceptance Criteria Method Spec Ref
Flood test (if required) Water retained for 24-48 hr, no leaks Visual / inspection 07 31 00
Final walkdown Mfr witness present, no punctures/damage Visual / photo 07 31 00
Penetration sealing All boots and flashing sealed Visual checklist 07 65 00
Surface cleanliness Debris removed, surface clean Visual 07 31 00
Warranty documentation Mfr warranty issued Certificate file 07 31 00
Final acceptance GC and mfr sign-off Punch checklist

MEP SYSTEMS (CSI 21-28)

Phase 1: Pre-Installation (Mechanical, Electrical, Plumbing)

Item Acceptance Criteria Method Spec Ref
Routing per plans 2D/3D routing review complete Drawing review / walk-down 21-28
Hanger spacing calculated Per code and load (typically 4-6' for pipes) Calc sheet review 21-28
Code review complete MEP plans reviewed against IBC / NEC Plan review 21-28
Penetration layout approved Locations verified on structure Drawing review / mark-up 21-28
Material specs verified Pipe grade, fittings, wire gauge on site Purchase order review 21-28
Coordination with GWB Rough-in sequence planned before board MEP/drywall meeting notes 09-21
Equipment staging Major equipment on site or scheduled Delivery tracking 21-28
Support / fastening ready Hangers staged, fasteners available Visual 21-28

Phase 2: Installation

Item Acceptance Criteria Method Frequency
Line sizing Per plans, no undersizing Observation Per run
Slope verification DWV slopes 1/4" per ft, hot water to load Level check Per 50 ft
Hanger spacing Per code, supports secured Measurement / visual Per 6 feet
Pressure testing Hydrostatic test per code, no leaks Pressure gauge / timer Per 500 SF
Sealing at penetrations Caulk/firestopping installed immediately Visual Per penetration
Ductwork seal Duct sealed per SMACNA, no leaks Visual / duct seal verification Per connection
Insulation thickness R-value per plans verified Measurement Per 500 ft
Labeling Pipe labels, duct ID per drawings Visual checklist Continuous
Electrical clearances Proper separation from other trades Visual Per run

Phase 3: Post-Installation

Item Acceptance Criteria Method Spec Ref
System pressure test Final pressure hold, documented Test gauge / report 21-28
Functional testing All systems operate per spec Operation verification 21-28
Balancing report HVAC balanced, airflow per plan Balance contractor report 21-28
Start-up documentation Equipment manuals, settings documented O&M manual verification 21-28
Commissioning prep Systems ready for handoff Checklist completion 21-28
Final acceptance Trade contractor and GC sign-off Punch completion

FLOORING (CSI 09 65 00)

Phase 1: Pre-Installation

Item Acceptance Criteria Method Spec Ref
Substrate moisture test Calcium chloride <3 lbs/1000 SF (wood), <4 (concrete) ASTM F1869 09 65 00
Levelness check FF/FL per spec (typically 3/10" in 10 ft) Self-leveling floor check 09 65 00
Acclimation period Material at room temp (68-75F), 48+ hours Observation / documentation 09 65 00
Adhesive compatibility Confirmed with substrate and material Mfr spec review 09 65 00
Subfloor prep Clean, no dust, imperfections filled Visual inspection 09 65 00
Pattern layout Layout marked, seams planned Mark-up / photo 09 65 00
Primer applied (if req'd) Substrate primed per mfr spec Visual 09 65 00

Phase 2: Installation

Item Acceptance Criteria Method Frequency
Pattern layout Seams placed per plan, cuts planned Visual observation Per 500 SF
Adhesive spread rate Per mfr spec (typically 1/16" or 1/8" notch) Trowel observation / documentation Per 1000 SF
Seam placement No bunching, pattern consistent Visual / measurement Per seam
Roller weight Per mfr spec (typically 100-150 lbs) Observation Per 500 SF
Ambient conditions Temperature 65-85F, humidity 30-60% Thermometer / hygrometer Continuous
Material temperature At room temp, not cold Touch check Continuous
Walking time Observed before foot traffic allowed Observation / signage As required

Phase 3: Post-Installation

Item Acceptance Criteria Method Spec Ref
Seam integrity Seams bonded, no lifting or curling Pull test / visual 09 65 00
Transition strips All transitions installed correctly Visual / fit check 09 65 00
Cleaning protocol Residual adhesive removed per mfr Visual inspection 09 65 00
Protection plan Material protected from traffic Signage / observation 09 65 00
Color consistency No shade variation Visual / photo 09 65 00
Final acceptance Flooring contractor and GC sign-off Checklist signature

DOORS & HARDWARE (CSI 08)

Phase 1: Pre-Installation

Item Acceptance Criteria Method Spec Ref
Frame plumb/level/square ±1/8" in height and width 4-foot level / square 08 11 00
Hardware blocking installed All blocking in place for hardware Observation against blocking chart 08 70 00
Finish wall complete Surrounding wall finished before door Visual (drywall prime/paint complete) 09 29 00
Clearances verified ADA clearances confirmed if required Measurement per ADA guidelines 08 11 00
Frame material certs Metal frame mill certs on file Documentation review 08 11 00
Door slab certification Fire rating certs for fire-rated doors Certificate file 08 14 00
Hinges and closer staging Correct type/function staged Observation / count 08 70 00

Phase 2: Installation

Item Acceptance Criteria Method Frequency
Frame installation Plumb/level, shims tight, fastened every 16" 4-foot level / observation Per frame
Door slab hang Aligned, hinges torqued correctly Visual / swing test Per door
Hardware template alignment Drill holes per template, no deviation Template use observation Per opening
Closer adjustment Closing speed and latching verified Function test (close/latch/release) Per closer
Lock function test Keyless/key operation smooth Operation test Per lock
ADA compliance Lever handles, no stiff hinges if required Operational test per ADA Per opening
Fire-rated assembly Gaskets and seals installed Visual / detail verification Per fire-rated door

Phase 3: Post-Installation

Item Acceptance Criteria Method Spec Ref
Operation smooth Door swings freely, closes smoothly Operation test 08 11 00
Fire-rated assembly complete Gaskets, seals, closers all in place Visual checklist Division 07
Keying schedule verified All locks keyed per master key system Key test / documentation 08 70 00
Hardware functional All hardware operates per spec (openers, stops, holders) Operation test 08 70 00
Finish unblemished No scratches, dents, or damage Visual inspection 08 14 00
Final acceptance Door hardware contractor and GC sign-off Checklist signature

PAINT & COATINGS (CSI 09 91 00)

Phase 1: Pre-Installation

Item Acceptance Criteria Method Spec Ref
Surface prep complete Sanding, filling, sanding complete to L3/L4 Visual / sand/fill verification 09 91 00
Primer compatibility Primer type matches substrate and topcoat Spec/mfr documentation review 09 91 00
Temperature check Between 50-90F, ideally 60-75F Thermometer 09 91 00
Humidity check Between 30-85% RH Hygrometer 09 91 00
Masking complete All trim, glass, hardware protected Visual inspection 09 91 00
Material temperature Paint at room temp (>50F) Observation 09 91 00
Surface wetness Surface completely dry, no condensation Touch / observation 09 91 00

Phase 2: Installation

Item Acceptance Criteria Method Frequency
Mil thickness Wet mil per plan, typically 3-4 mils Wet mil gauge Per 1000 SF
Coverage uniformity No thin spots, consistent color Visual observation Per 500 SF
Cut lines Straight lines, no bleed-through Straightedge / visual Per edge
Drying time observed Minimum between coats per mfr (typically 4-8 hrs) Time log / observation Between coats
No runs/sags Surface smooth, no sagging paint Visual Per 500 SF
No holidays Complete coverage, no bare spots Visual inspection under light Per 500 SF
Brush marks minimal Smooth finish per spec level Visual / rake light Per 500 SF
Ventilation adequate Paint fumes evacuated, workspace safe Observation / fan use Continuous

Phase 3: Post-Installation

Item Acceptance Criteria Method Spec Ref
Touch-up complete All dings from construction touchup done Visual checklist 09 91 00
Color match verified Final color matches approved samples Side-by-side visual 09 91 00
Sheen consistent Uniform gloss across all surfaces Visual raking light 09 91 00
No runs/sags/holidays Final surface uniform and complete Final visual inspection 09 91 00
Surface cleanliness Dust removed, surface clean Visual 09 91 00
Final acceptance Painter and GC sign-off Checklist signature

Project Intelligence Integration

When project intelligence is loaded, auto-populate QMS checklists, hold points, and inspection requirements from extracted project data instead of requiring manual lookup.

Spec-Based Checklist Generation

Generate trade-specific checklists from specifications:

  • Read specs-quality.jsonspec_sections[] → for each CSI division, pull testing requirements, acceptance criteria, and QC checkpoints
  • Auto-populate Phase 1/2/3 checklist items with spec-specific tolerances and methods
  • Example: Division 03 spec requires 4000 PSI 28-day strength → auto-set concrete Phase 3 acceptance criteria to "28-day cylinder strength >= 4000 PSI"

Hold Point Awareness

Auto-populate pre-installation verification requirements:

  • Read specs-quality.jsonhold_points[] → identify mandatory hold points for the current work phase
  • Flag upcoming hold points that require Building Official or third-party inspection sign-off before proceeding
  • Cross-reference inspection-log.json → verify hold point inspection status (scheduled/pass/fail)
  • Example: HP-007 (anchor bolt survey) must clear before PEMB erection → flag if not yet passed

Location Mapping

Resolve inspection locations to structured references:

  • Read plans-spatial.jsonroom_schedule[] + building_areas[] → resolve inspection area to grid references and floor levels
  • Auto-populate the inspection location field with structured grid/area/room data
  • Example: "Kitchen area" → Grid C-4, Level 1, Building Area: West Wing, Room 103

Subcontractor QC Contact

Identify the responsible QC representative for each trade:

  • Read directory.jsonsubcontractors[] → for the trade being inspected, pull the sub's QC contact and foreman information
  • Auto-populate the "Responsible Party" field on inspection checklists
  • Example: CFS framing inspection → EKD QC rep: contact info from directory.json

Historical Quality Data

Pull trending data to inform current inspections:

  • Read quality-data.jsonquality_metrics → pull FPIR (First-Pass Inspection Rate) trends per trade
  • Read quality-data.jsoncorrective_actions[] → surface recurring corrective actions for the current trade
  • Flag trades with FPIR below 85% for increased inspection frequency
  • Example: W Principles FPIR trending at 82% → recommend additional pre-pour inspection checkpoints

Drawing Reference

Link QC inspections to relevant construction documents:

  • Read plans-spatial.jsonsheet_cross_references[] → match the inspection location and trade to relevant detail drawings
  • Auto-populate "Reference Drawing" field on inspection checklists
  • Example: Foundation rebar inspection at Grid X-2 → Reference Sheet S-1.1 (Foundation Plan), Detail 3/S-1.2

Material Test Result Verification

Read quality-data.json → test_results[]
  • Before approving any inspection involving concrete, steel, soil, or welding, check quality-data.json → test_results[] for the relevant material/trade
  • Concrete: Verify 7-day and 28-day compressive strength results meet spec requirements from specs-quality.json → acceptance_criteria[]
  • Steel: Verify mill test reports (MTRs) on file with correct grade and heat lot traceability
  • Soil: Verify compaction test results meet specified percent compaction before proceeding with foundation work
  • Welding: Verify NDT inspection results for structural connections before cover-up
  • Cross-reference test specimen IDs against procurement-log.json → delivery_tickets[] to confirm material traceability
  • Flag any test failures or pending results that could affect inspection approval

Extended reference: Detailed examples, templates, scoring rubrics, and best practices are in references/skill-detail.md.

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