By name: facility-management description: Office management, facilities, vendor coordination version: 2.0.0 tags: [admin, facility, office, vendor] agents: [universal]
Facility Management Skill
Comprehensive facility and office management including operations, vendors, and administration.
When to Use This Skill
USE THIS SKILL when:
- Managing office facilities
- Vendor coordination
- Office vendor relations
- Office operations
- Facilities purchasing
- Security/access management
DO NOT USE for:
- HR (use hr-suite)
- IT support (use tech-suite)
Office Operations
Daily Operations Checklist
## Daily Facility Checklist
### Morning (8-9 AM)
- [ ] Check lobby/package area
- [ ] Verify restrooms stocked
- [ ] Check conference rooms
- [ ] Verify kitchen supplies
### Throughout Day
- [ ] Handle deliveries
- [ ] Respond to facility requests
- [ ] Coordinate with vendors
### End of Day
- [ ] Secure building
- [ ] Turn off lights/hvac
Weekly Tasks
## Weekly Facility Tasks
### Maintenance
- [ ] Clean common areas
- [ ] Check all doors secure
- [ ] Test alarm systems
### Supplies
- [ ] Kitchen restock
- [ ] Restroom supplies
- [ ] Office supplies
### Vendor Coordination
- [ ] Cleaning scheduled
- [ ] Landscaping if applicable
- [ ] Pest control if needed
Vendor Management
Vendor Categories
| Category | Vendor Type | Contract Terms |
|---|---|---|
| Cleaning | Service | Monthly |
| Security | Service | Monthly |
| Maintenance | Service | Per incident |
| Supplies | Product | Monthly |
| Catering | Service | Per event |
| Parking | Service | Monthly |
Vendor Performance
## Vendor Performance: [Vendor Name]
### Service Quality
| Metric | Rating | Notes |
|--------|--------|-------|
| Quality | [1-5] | [Notes] |
| Reliability | [1-5] | [Notes] |
| Communication | [1-5] | [Notes] |
| Value | [1-5] | [Notes] |
### SLA Compliance
| Metric | Target | Actual |
|--------|--------|--------|
| Response Time | <4 hours | [X] |
| Resolution Time | <24 hours | [X] |
| Uptime | 99% | [X]% |
### Renewal Date: [Date]
### Recommendation: [Continue/Replace]
Vendor Contract Template
## Vendor Agreement: [Service]
### Scope of Work
| Service | Description | Frequency |
|---------|-------------|------------|
| [Service 1] | [Description] | [Daily/Weekly/Monthly] |
### Pricing
| Item | Price | Terms |
|------|-------|-------|
| Base service | $[X]/month | [Terms] |
| Additional services | $[X]/hour | On demand |
### Performance Metrics
- [ ] Response time: <[X] hours
- [ ] Quality score: >[X]%
- [ ] Employee satisfaction: >[X]/5
### Terms
- Term: [X] months
- Termination: [X] days notice
- Renewal: Auto/[Manual]
Space Management
Office Layout
## Office Space Overview
### By Area
| Area | Square Feet | Capacity | Current Usage |
|------|-------------|----------|----------------|
| Reception | [X] | [X] | [X]% |
| Workspace | [X] | [X] | [X]% |
| Conference | [X] | [X] | [X]% |
| Common | [X] | [X] | [X]% |
### Seat Utilization
- Total seats: [X]
- Occupied: [X]
- Available: [X]
- Utilization: [X]%
Desk Booking
## Desk/Meeting Room Booking
### Booking System
- [ ] Tools: [Name]
- [ ] Policy: [Free book/Hoteling]
### Room Inventory
| Room | Capacity |
|------|----------|
| Conf A | [X] people |
| Conf B | [X] people |
| Phone booth | [X] person |
### Peak Hours
- [X]AM to [X]PM
Health & Safety
Safety Checklist
## Safety Inspection Checklist
### Fire Safety
- [ ] Smoke detectors tested
- [ ] Fire extinguishers inspected
- [ ] Exit signs working
- [ ] Emergency exits clear
### Security
- [ ] Access badges working
- [ ] Cameras operational
- [ ] Visitor log maintained
### Health
- [ ] First aid kit stocked
- [ ] AED accessible
- [ ] Emergency contact list current
Emergency Procedures
## Emergency Procedures
### Fire Evacuation
1. Activate alarm
2. Call 911
3. Exit via nearest exit
4. Meet at designated area
5. Count heads
### Medical Emergency
1. Call 911
2. Administer first aid if trained
3. Clear area
4. Wait for EMS
### Security Threat
1. [Run/Hide/Fight based on scenario]
2. Call 911
3. Notify building security
Budget Management
Facility Budget
## Facility Budget - [Year]
### Monthly Expenses
| Category | Budget | Actual | Variance |
|----------|--------|---------|----------|
| Rent | $[X] | $[X] | [X]% |
| Utilities | $[X] | $[X] | [X]% |
| Cleaning | $[X] | $[X] | [X]% |
| Maintenance | $[X] | $[X] | [X]% |
| Supplies | $[X] | $[X] | [X]% |
### Annual Expenses
| Category | Budget |
|----------|--------|
| CapEx | $[X] |
| Insurance | $[X] |
| Security | $[X] |
Employee Experience
Office Amenities
| Amenity | Location | Status |
|---|---|---|
| Kitchen | [Area] | Working |
| Coffee | Kitchen | Working |
| Conference rooms | [Area] | Available |
| Phone booths | [Area] | Available |
| Outdoor space | [Area] | Available |
Employee Requests
## Facility Request System
### Process
1. Employee submits request via [System]
2. Facility reviews within [X] hours
3. Approve/decline with reason
4. Complete and document
### Response Time SLA
- Simple request: Same day
- Standard request: 2-3 days
- Complex request: 1 week
Quality Checklist
- Safety inspections current
- Vendor contracts current
- Emergency procedures posted
- Budget tracking in place
- Employee request system active
Compatible Agents
All SKILL.md agents ✅
See Also
- vendor-coordination
- expense-management