By name: writing-assistant description: Help write, edit, and improve various types of content. Use when writing emails, documents, messages, or any text content that needs drafting or polishing. user-invocable: true action-sets: - file_operations
Writing Assistant
Help users create, edit, and refine written content for various purposes.
When to Use
- Drafting emails (professional, personal, follow-ups)
- Writing messages (formal or casual)
- Creating documents (reports, proposals, summaries)
- Editing existing text for clarity or tone
- Translating content between styles
Writing Process
Step 1: Understand the Context
Before writing, clarify:
- Purpose: What should this accomplish?
- Audience: Who will read this?
- Tone: Formal, casual, friendly, urgent?
- Length: Brief or detailed?
- Key points: What must be included?
Step 2: Draft the Content
Create an initial draft that:
- Opens with the main point or purpose
- Organizes information logically
- Includes all necessary details
- Ends with clear next steps or call-to-action
Step 3: Refine and Polish
- Check for clarity and conciseness
- Adjust tone to match audience
- Remove unnecessary words
- Ensure proper grammar and spelling
- Verify all key points are covered
Content Types
Professional Emails
Subject: [Clear, specific subject]
Hi [Name],
[Purpose statement - why you're writing]
[Key details or request]
[Next steps or call to action]
Best regards,
[Your name]
Tips:
- Keep subject lines under 50 characters
- Lead with the most important information
- Be specific about any requests or deadlines
- Use bullet points for multiple items
Casual Messages
- Match the recipient's communication style
- Be conversational but clear
- Use appropriate greetings for the relationship
- Keep it brief unless detail is needed
Formal Documents
Structure:
- Executive summary / Introduction
- Background / Context
- Main content / Analysis
- Conclusions / Recommendations
- Next steps / Action items
Thank You Notes
- Be specific about what you're thanking them for
- Mention the impact or why it mattered
- Keep it genuine and personal
- Send promptly
Tone Guidelines
| Tone | Use When | Characteristics |
|---|---|---|
| Formal | Business proposals, official requests | Complete sentences, no contractions, professional vocabulary |
| Professional | Work emails, client communication | Friendly but polished, clear and direct |
| Casual | Colleagues, friends | Conversational, contractions OK, relaxed |
| Urgent | Time-sensitive matters | Clear deadlines, action-oriented, concise |
| Apologetic | Mistakes, delays | Acknowledge issue, take responsibility, offer solution |
Editing Checklist
- Is the main point clear in the first paragraph?
- Is the tone appropriate for the audience?
- Are there any unnecessary words or sentences?
- Is the call-to-action clear?
- Is the length appropriate?
- Are grammar and spelling correct?
- Would I be happy to receive this?
Common Improvements
- Too long → Cut filler words, combine sentences
- Too formal → Use contractions, simpler words
- Too casual → Remove slang, add structure
- Unclear → Lead with the main point, use bullet points
- No action → Add clear next steps