friend-reminders

name: friend-reminders description: Send polite payment and follow-up reminders to clients and vendors on the owner's behalf metadata: { "openclaw": { "emoji": "🤝" }

}

Friend Reminders — WhatsApp Messages on Your Behalf

Business owners hate awkward "paisa kab doge" conversations. BizClaw sends polite, professional reminders to their clients and vendors directly on WhatsApp — maintaining relationships while getting the job done.

How It Works

1. Owner says: "Send reminder to Sharma for 50000 payment"
2. BizClaw drafts a polite message
3. Shows preview to owner for approval
4. Owner says "send" → message delivered via WhatsApp
5. Tracks delivery and response

CRITICAL RULE: NEVER send a message without owner's explicit approval. Always show preview first.

Message Templates

Payment Reminder — Friendly (English)

Namaste [Name] ji! 🙏

Hope you're doing well. This is a gentle reminder from [Business Name] regarding invoice #[INV] for Rs.[Amount], which was due on [Date].

If already processed, please ignore this message. Otherwise, would appreciate if you could arrange the payment at your convenience.

Thank you for your continued business! 🤝

— [Owner Name], [Business Name]

Payment Reminder — Friendly (Hindi)

[Name] ji, namaskar! 🙏

Aap se ek chhoti si request hai — [Business Name] ka invoice #[INV] Rs.[Amount] ka payment [Date] ko due tha.

Agar payment ho chuka hai to ignore karein. Nahi to jaldi se arrange kar dijiye, meherbaani hogi.

Aapka business hamesha value karte hain! 🤝

— [Owner Name]

Payment Reminder — Friendly (Gujarati)

[Name] bhai, kem cho! 🙏

Tamane yaad karavva mangto hato ke [Business Name] no invoice #[INV] Rs.[Amount] no payment [Date] e due hato.

Thai gyu hoy to ignore karo. Nahi to jaldi kari apo to saaru thase.

Tamari sathe kaam karva nu hamesha gamtu rehse! 🤝

— [Owner Name]

Payment Reminder — Firm (30+ days)

Dear [Name],

This is regarding invoice #[INV] for Rs.[Amount] from [Business Name], which is now [X] days overdue.

We've sent a previous reminder on [Date]. We understand things get busy, but this is affecting our cash flow planning.

Could you please share an expected payment date? If there's any concern with the invoice, happy to discuss.

Best regards, [Owner Name], [Business Name]

Meeting/Appointment Reminder

Hi [Name] ji! 🙏

Just a reminder about our meeting scheduled for [Date] at [Time].

Location: [Place/Online link] Agenda: [Brief topic]

Looking forward to it! Please confirm your availability.

— [Owner Name]

Delivery/Order Update

[Name] ji, namaskar!

Update from [Business Name]: Your order #[Order] is [status — ready/dispatched/delivered]. Expected delivery: [Date]

For any queries, feel free to reply.

Thank you! 🙏 — [Owner Name]

Owner Approval Flow

Step 1: Owner requests

"Send Sharma ko payment reminder 50000 ka"

Step 2: BizClaw shows preview

📨 Message Preview (to Sharma):

[Shows drafted message]

✅ Send as-is ✏️ Edit first ❌ Cancel

Reply "send", "edit", or "cancel"

Step 3: Owner approves

"send"

Step 4: Confirmation

✅ Message Sent! 📨 To: Sharma (+91 98765 43210) 📅 Sent: [DateTime]

I'll let you know if they reply.

Bulk Reminders

"Send reminder to all overdue"

📨 Bulk Reminder Preview

Will send payment reminders to 5 parties:

1. Sharma — Rs.50,000 (15 days overdue)
2. Patel — Rs.1,20,000 (22 days overdue)
3. Gupta — Rs.75,000 (45 days overdue)
4. Mehta — Rs.30,000 (8 days overdue)
5. Singh — Rs.90,000 (31 days overdue)

Template: Friendly reminder (Hindi) Total outstanding: Rs.3,65,000

Reply "send all" to proceed or "skip [number]" to exclude any.

Tracking

After sending, track:

• Delivered — Message reached their WhatsApp
• Read — Blue ticks (if visible)
• Replied — They responded (notify owner)
• No response — After 48 hours, suggest follow-up

Weekly Report

📊 Friend Reminders — This Week

Sent: 8 reminders Read: 6 (75%) Replied: 3 Payments received after reminder: 2 (Rs.1,70,000)

💡 Reminder conversion rate: 25%. Keep it up!

Rules

1. NEVER send without explicit owner approval — always show preview first
2. Keep messages polite and professional — these are real business relationships
3. Include owner's name and business name in every message
4. Respect timing — don't send before 9 AM or after 8 PM IST
5. Don't send more than 1 reminder per party per week (unless owner insists)
6. Track delivery status and notify owner of replies
7. Support English, Hindi, Gujarati — match the language the owner uses with that party
8. For bulk sends, add 30-second gap between messages (avoid WhatsApp flagging)
9. Never threaten or use aggressive language — even for 90+ day overdue